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Indent → PO → GRN → stock
Company-wideProcurement & Inventory
Procurement controls spend before it's committed. Indents raise from the BOQ line or a store reorder, buy through RFQ and comparatives with value-tiered approval, and land as three-way-matched GRNs that hand clean data to AP — all checked committed-vs-budget so nothing goes over the BOQ unnoticed.
How it flows
Indent
From the BOQ line or site-store reorder
Source
RFQ, quotations and comparative statement
Order
Purchase / service / rate-contract orders with DoA approval
Receive
GRN with QC → three-way match → AP
Control
Stock ledger, MIN and consumption-vs-BOQ reconciliation
Key capabilities
What's in the app
- Indents from the BOQ line or site-store reorder
- RFQ, quotation capture and comparative statement
- Purchase, service & rate-contract orders; service entry sheets
- Three-way match (PO ↔ GRN ↔ invoice) → hands off to AP
- Committed-vs-budget (CBS) checks with over-budget flags
- Vendor 360 — ledger, spend and performance scorecard
- Stores: GRN with QC, stock ledger & valuation, material issue (MIN)
- Consumption-vs-BOQ reconciliation, gate pass (RGP/NRGP), stock transfer & e-way
The payoff
What it changes
- Flag over-budget commitments before the PO is released
- Three-way match automatically and hand clean data to AP
- Know real-time stock and valuation across every site store
- Score and manage vendors from one 360° view
One BOQ spine
How it connects to the rest
Procurement & Inventory isn't a silo — it shares the BOQ item with every other pillar, so data flows without re-keying.
Matters most in